Location: Irlam, Manchester

Salary: Competitive

Pod-Trak are looking for a Bid Co-ordinator to join our busy bid department based in Irlam, Manchester. Working closely with the Bid Manager and the team, the position will be key to providing a professional and efficient service, in support of PQQ’s, Supply Chain enquiries, Bids and Tenders. The candidate will have a collaborative approach and will require a high standard of communication and writing skills.

The primary responsibility will be to co-ordinate the quality element of bids, working in partnership with the Bid Manager. They will also be expected to liaise with the Estimator, co-ordinating enquiries as necessary.

• Support the Bid Team on concurrent bid submissions and PQQ’s by supporting, formatting and publishing high quality bespoke bid documentation and proposals incorporating all current Pod-Trak Statements and Standards in a timely manner to allow sufficient time for quality editing/review and delivery to clients.
• Offer creative ideas to the bid preparation process.
• Support Business Development strategies in the region including researching the market for new Opportunities.
• Maintaining professionalism and an ability to work flexibly when dealing with multiple requests simultaneously.
• Draft and type bid materials as directed by the Bid Team, including proofing elements of a bid and redrafting/reformatting others.
• Ensure that bid materials are formatted (grammatically, writing style, format/layout) in a professional, appropriate and cohesive style in all bids, following company brand guidelines.
• Format the proposal using all relevant software, including Microsoft Office, Adobe and InDesign to ensure that a professional document/submission is produced.
• Support delivery of completed documents to clients etc.
• Assist in the upkeep of the Bid Library.
• Access and download tender documentation via client’s online portals and distribute to key Bid team members, check live bid portals and update the bid team.
• Liaise with operations personnel to update and format CVs in line with specific bid requirements and produce Project Organisation Charts.
• Liaise with suppliers to obtain information/CVs to support bids.
• Assist with the preparation of bid presentations, meetings and produce minutes.
• Assist in the co-ordination sub-contract/supply chain enquiries as required by the Estimator.
• Assist with the development of (and present to the Bid Manager for approval) information including technical responses, staffing and administration structures for bid/PQQ preparation.
• Ability to work on multiple bidding opportunities at once and meet stringent deadlines.
• Support with the development and production of Case Studies for recent projects.
• Identifying contract opportunities using on-line journals.
• Preparing letters and correspondence to suppliers to obtain information required for the bidding process.
• Submitting bids to customers in a timely manner.

The successful Bid Co-ordinator would preferably be:

• Educated to degree level or equivalent.
• Experience working within the Civil Engineering & Rail sector.
• Experience working on tender submissions, PQQ’s and EOI’s.
• Experience within a bid environment.
• Interest in and/or knowledge of the Rail sector.
• Excellent communication skills, both written and verbal.
• Good office skills including typing, filing and accurate record keeping.
• Possess excellent IT skills (Word, Excel, Outlook, PowerPoint, InDesign (preferable but not essential).
• Fluent use of business English, both verbally and in writing.
• An energetic, fast learning, ‘can-do’ attitude.
• Good attention to detail and presentation skills
• Works well in a fast-paced environment, with the ability to thrive under pressure and work to tight deadlines.
• Ability to build and maintain strong, lasting relationships with clients and stakeholders and understanding their needs.
• Innovative approach to problem solving.
• Self-motivated and able to work with the minimum of supervision.