Privacy Policy

Our Policy

Introduction

This Privacy Policy explains how Pod-Trak Limited (“Pod-Trak”, “we”, “us”, or “our”) collects, uses, and protects any personal information that you provide when using our website.

We are committed to safeguarding your privacy and ensuring that any personal data you share with us is handled securely and in compliance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and applicable Irish and European data protection legislation.

By using this website, you agree to the terms set out in this Privacy Policy.

Information We Collect

We may collect and process the following types of personal information:

Contact details – your name, company name, job title, email address, and telephone number when you contact us via our forms or email.
Recruitment information – CVs, cover letters, employment history, and references if you apply for a job.
Website usage data – IP address, browser type, pages visited, duration of visit, and referral source.
Cookies and analytics – information gathered through cookies to help us improve functionality and user experience (see section 8).

How We Use Your Information

We use the personal data we collect to:

Respond to your enquiries or information requests.
Process job applications and manage recruitment.
Provide updates about our services (where you have opted in).
Analyse website performance and improve our content.
Meet legal or regulatory obligations.

We will only use your information when we have a lawful basis for doing so, such as your consent, the performance of a contract, compliance with a legal obligation, or our legitimate business interests.

Data Retention

We retain personal data only for as long as necessary to fulfil the purpose for which it was collected or to comply with legal obligations.

Recruitment information may be retained for up to 12 months unless you consent to longer storage. Website enquiry data is generally deleted within 6 months.

Data Security

We take data protection seriously and have implemented technical and organisational measures to prevent unauthorised access, loss, misuse, or disclosure of your information.

Our website is hosted on secure UK/EU servers with SSL encryption to protect data transmitted through online forms.

Sharing Your Information

We do not sell, lease, or trade your personal information.

We may share limited information with:

Service providers who support our website, IT, and communications systems.
Regulatory or legal authorities where disclosure is required by law.

All third-party partners are required to maintain confidentiality and process data only in accordance with Pod-Trak’s instructions.

Your Rights

Under the UK GDPR and Data Protection Acts, you have the right to:

Access the personal data we hold about you.
Request correction of inaccurate or incomplete data.
Request deletion of your data (“right to be forgotten”).
Object to or restrict processing.
Withdraw consent at any time.

To exercise these rights, please contact us at info@pod-trak.com.

Cookies

Our website uses cookies to enhance functionality and analyse site traffic. Cookies are small text files placed on your device that help us understand how visitors use our website.

You can control or disable cookies through your browser settings.

Links to Other Websites

Our website may include links to third-party websites. Once you leave our site, we are not responsible for the privacy practices or content of those external sites. We encourage you to read the privacy policies of any site you visit.

Changes to This Policy

Pod-Trak may update this Privacy Policy periodically to reflect legislative or operational changes. Updates will be posted on this page with the revised “Last Updated” date.

Contact Us

If you have any questions about how we collect or use your data, or to exercise your data protection rights, please contact:

Pod-Trak Limited
Rivermead, 1 Oxford Road, Uxbridge, UB9 4BF
📞 +44 (0)20 8426 5100
🌐 www.pod-trak.com