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Graduate Bid Assistant

Location: Manchester, London

Salary: Competitive

Applicate details required:

  • Must be a team-oriented person with a “can do” attitude
  • Have excellent written and verbal communication skills in English.
  • Be able to adopt a methodical and creative approach to resolving queries, whilst being organised and able to time manage workload.
  • Maintaining professionalism and an ability to work flexibly when dealing with multiple requests simultaneously.
  • Must have strong IT and digital skills including the use of Microsoft Office (Word, Excel etc), Adobe, InDesign to ensure that a professional document/submission is produced.
  • Be able to work effectively with multiple colleagues and/or other stakeholders to give or find information to resolve problems.
  • Can work using own initiative and work independently as required but understand the level of responsibility within the team and be able to recognise and ask for assistance when required.
  • Have interest in the built environment, including but not limited to Railway, Aviation and Civils projects.
  • Be able to produce accurate and concise reports, alongside the ability to develop and project a positive image of Pod-Trak in person, over the phone or in writing.
  • Bachelors’ degree

Job Role:

  • Support the Bid Team and Business Development functions on concurrent bid submissions and PQQ’s by supporting, formatting, and publishing high quality bespoke bid documentation and proposals incorporating all current Pod-Trak Statements and Standards in a timely manner to allow sufficient time for quality editing/review and delivery to clients.
  • Offer creative ideas to the bid preparation process.
  • Support Business Development strategies in the region including researching the market for new opportunities.
  • Support the production of pre-qualification questionnaires  
  • Draft and type bid materials as directed by the Bid Team, including proofing elements of a bid and redrafting/reformatting others.
  • Support delivery of completed documents to clients etc.
  • Assist in the upkeep of the Bid Library
  • Access and download tender documentation via client’s online portals and distribute to key Bid team members, check live bid portals, and update the bid team.
  • Liaise with operations personnel to update and format CV’s in line with specific bid requirements and produce Project Org Charts.
  • Liaise with suppliers to obtain information/CV’s to support bids.
  • Assist with the preparation of meetings and produce minutes.
  • Assist with the preparation of bid presentations.
  • Assist in the co-ordination sub-contract/supply chain enquiries as required by the Estimator.
  • Assist with the development of (and present to the Bid Manager for approval) information including technical responses, staffing and administration structures for bid/PQQ preparation.
  • Follow core business systems and policies throughout your area of responsibility
  • Ability to work on multiple bidding opportunities at once and meet stringent deadlines.

Development Opportunities

  • Role knowledge and expertise through continual professional development
  • Work with other department to obtain an understanding of different organisational departments and functions
  • Offer of Mentoring from a Senior Member of the Team
  • Career progression

You can view more about what our current Students and Graduates say about Pod-Trak here.

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