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Document Controller Administrator

Location: Perivale, London

Salary: Competitive

Company Description

Pod-Trak is a privately owned company established in 2007 that offers bespoke engineering solutions to clients across the UK and Ireland in the Civil Engineering, Airports Infrastructure, Power & Communications, Rail Systems, and Plant & Transport sectors. We have strategic locations in London, Manchester, Letterkenny, Doncaster, Bristol, and Dublin to provide a multi-disciplinary engineering service. At Pod-Trak, we value long-term relationships with our clients based on honesty and integrity, and we are committed to delivering high-quality services by continuously investing in specialized plant equipment.


  • Administrative support to the Infrastructure Team on a day-to-day basis.
  • Assisting with Temp & Full Air Side Pass Applications, i.e. scanning of all documentation, passports, driving licenses for ID. Temp Passes are applied for via HAL internal system.
  • Ensuing a log register is kept of each pass and expiry date are kept as temp passes only allowed for 60 days.
  • Booking of Airside Training Courses through ABC. Training forms to be completed and job numbers to be assigned to each request.
  • Planning of escorts and vehicle requests for Pod-Trak Suppliers.
  • Responsible for shift reports daily- to be uploaded onto the system after PM has completed.
  • Responsible for WANS when required – to be uploaded onto the system.
  • Responsible for RAMS when required – filing RAMS after PM has complete same.
  • Attend weekly business meetings with Infrastructure project tea, with HAL/HEX/POD.
  • General admin including forward planning.
  • LSS (Life Safety Systems) – Ensure isolations are in place during any site hot works.
  • ATP (Authority to proceed) – Specific to baggage are – Ensure isolations are in place.

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